Parish Council Meetings
Where: Parish Council meetings are held upstairs in meeting room 2 of the Village Hall in Henley Road. NB Parish meetings from March 2020 are being held virtually via video conference while government restrictions are in force during the Covid 19 pandemic. Agenda and minutes will be available to the public on this website as below.
Parishioners are always welcome to attend meetings but are not allowed to take part unless invited. If anyone would like to attend or raise an issue at a meeting, please email the Parish Clerk in advance: firstname.lastname@example.org
When: Meetings are normally held at 6.30pm on the first Monday of the month unless that should fall on a Bank Holiday when the meeting will be held on the following Monday. The Annual Parish Council Meeting is normally held on the second Monday in May. The Annual Parish Meeting for 2020 has been cancelled until further notice due to the coronavirus pandemic. The date for the monthly parish meeting is displayed on the parish notice boards, either on the agenda notice or on the draft minutes of the last meeting held. There are two parish notice boards, one at the top of Church Road and one opposite Janaway in Heyford Hill Lane by the post box.
The agenda for each meeting is posted on this website below approximately a week before each meeting and the draft minutes are posted soon after, replaced by the approved minutes following the next PC meeting.
What: The meetings follow a set formula as published in the posted agenda. The minutes of the previous meeting are agreed and any matters raised from them discussed. There is a slot allocated for our County and District Councillors who attend if they have matters of concern to Sandford. The main items on the agenda follow and then any new Planning Applications in the parish are discussed. The income and expenditure for the past month are noted and then councillors are asked whether there is any item they wish to mention which has come about since the agenda was published. No decision may be made on an item not previously tabled on the agenda because councillors need notice to make an informed decision.